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Plain-English Rewrite for Stakeholders

Rewrite technical explanations in plain English so non-technical stakeholders can understand.

Prompt

Rewrite this [design/engineering explanation] in plain English so that non-tech stakeholders can understand.

[Paste technical explanation]

Provide:

1. Plain English Version
   - Rewritten explanation without jargon
   - Uses everyday language
   - Maintains accuracy and meaning

2. Key Concepts Explained
   - Technical terms replaced with simple explanations
   - Complex ideas broken down
   - Analogies or examples where helpful

3. Original Terms Glossary
   - Technical terms from original
   - Simple definitions for each
   - When these terms are actually needed

4. Visual/Example Suggestions
   - Ways to illustrate the concept visually
   - Real-world examples or analogies
   - How to demonstrate the concept

5. Audience-Specific Versions
   - Version for executives (high-level, business impact)
   - Version for product managers (feature-focused)
   - Version for marketing (user-facing benefits)

Format as clear, jargon-free explanation ready for stakeholder communication.

How to use

  1. 01

    Replace [design/engineering explanation] with the type of explanation (e.g., "design system explanation" or "API integration explanation")

  2. 02

    Copy your technical explanation. Replace [Paste technical explanation] with the actual technical text

  3. 03

    Add context before the prompt: Describe your audience and communication goal. Example: "This is for our marketing team. Goal: Explain why we need a design system update. Technical explanation: [paste]"

  4. 04

    Specify target audience: Mention "Target audience: Executives" or "Target audience: Product managers" or "Target audience: Marketing team"

  5. 05

    Paste the modified prompt into your preferred AI tool, like ChatGPT or Claude

  6. 06

    Review the plain English version: Check if it maintains accuracy while being easier to understand

  7. 07

    Use the audience-specific versions: Select the version (executive/PM/marketing) that matches your audience

  8. 08

    Apply visual suggestions: Use the visual/example suggestions to create supporting visuals if needed

  9. 09

    Share the rewritten explanation: Use the plain English version in presentations or documentation

Tips

  • Include your audience: Mention who you're communicating with so AI can tailor the explanation appropriately
  • Specify communication format: Mention "For a presentation" or "For a written document" for appropriate formatting
  • Request examples: Ask "Add 2-3 real-world examples" to make concepts more concrete
  • For complex topics: Break down the explanation into sections and use this prompt for each section
  • Save glossary: Keep the glossary of technical terms for future reference when communicating with same stakeholders