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Content

Microcopy Polish

Rewrite existing microcopy (email subjects, button labels, help text, tooltips) to be more intuitive and user-friendly.

Prompt

Rewrite this [microcopy ,  e.g. email subject/button label/help text/tooltip] so it's more intuitive and user-friendly.

Original Microcopy:
[Paste current microcopy]

Context:
[Describe where this appears, user goal, and current issue]

Provide:

1. Improved Version
   - More intuitive and user-friendly rewrite
   - Maintains original intent
   - Clearer and more actionable

2. Key Improvements
   - What was unclear in original
   - How the improved version addresses issues
   - Specific language changes made

3. User-Friendliness Principles Applied
   - Clarity and simplicity
   - Action-oriented language
   - User benefit focus
   - Appropriate tone
   - Helpful guidance

4. Alternative Versions
   - More concise version (if applicable)
   - More detailed version (if applicable)
   - Different tone variations

5. Context-Specific Considerations
   - How this works in its context
   - What users need at this moment
   - How it supports user goals

6. Testing Recommendations
   - How to validate the improvement
   - What to test
   - Metrics to track

Format the polished microcopy ready to use, with brief explanation.

How to use

  1. 01

    Replace [microcopy , e.g. email subject/button label/help text/tooltip] with the microcopy type (e.g., "button label", "error message", "tooltip text")

  2. 02

    Copy your current microcopy. Replace [Paste current microcopy] with the actual text

  3. 03

    Add context before the prompt: Describe where it appears, user goal, and current issue. Example: "This is a delete button in a project management tool. User goal: Understand the action is permanent. Current issue: Too vague - users don't realize data will be deleted."

  4. 04

    If you have design context: Upload screenshots or describe the UI. Say "This appears in [context]. Screenshot: [paste or describe]"

  5. 05

    Paste the modified prompt into your preferred AI tool, like ChatGPT or Claude

  6. 06

    Review the improved version: Check clarity, user-friendliness, and actionability

  7. 07

    Compare versions: Review the key improvements to understand what changed

  8. 08

    Test alternatives: Request alternative versions (more concise, different tone) and choose the best

  9. 09

    Validate with users: Use the polished microcopy, but test with real users when possible

Tips

  • Specify context: Mention where the microcopy appears (button, error message, tooltip) for contextual improvements
  • Include user goal: Describe what users are trying to accomplish at that moment for goal-aligned copy
  • Request variations: Ask "Give me 3 variations: concise, detailed, and benefit-focused" to choose the best
  • For buttons: Mention "Primary action" or "Destructive action" for appropriate button copy
  • Test length: Request "Make it shorter (under 10 words)" or "Make it more detailed" based on context