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Product

Event Summary Generator

Generate comprehensive summaries of workshops, offsites, and working sessions.

Prompt

Create a summary document for my event or working session:

Event details:
- Event type: [e.g., workshop, offsite, planning session, hackathon, research session, team retreat]
- Duration: [e.g., half-day, full day, 2 days]
- Participants: [Who attended and their roles]
- Purpose: [What we set out to accomplish]

Please generate a comprehensive summary:

1. Event Overview
   - Event name and type
   - Date(s) and duration
   - Location/format (in-person, remote, hybrid)
   - Participants (names and roles)
   - Objectives (what we aimed to achieve)

2. Agenda & Activities
   - Session-by-session breakdown
   - Key exercises and activities
   - Tools and methods used
   - Time spent on each topic

3. Key Outcomes
   - Decisions made
   - Deliverables created
   - Problems solved
   - Alignment achieved
   - Ideas generated

4. Insights & Learnings
   - Key insights discovered
   - Surprising findings
   - Themes that emerged
   - What we learned about the problem/opportunity

5. Action Items
   | Action Item | Owner | Deadline | Status |
   - Clear, specific next steps
   - Assigned owners
   - Target deadlines
   - Dependencies

6. What Worked / What to Improve
   - What went well (keep doing)
   - What could be better (change next time)
   - Participant feedback highlights

7. Resources & Artifacts
   - Links to documents, boards, or files
   - Photos or screenshots
   - Recordings (if any)
   - Related materials

8. Follow-Up Plan
   - Next meeting or checkpoint
   - How progress will be tracked
   - Communication plan

Format as a shareable document that:
- Can be understood by someone who wasn't there
- Serves as a reference for future work
- Captures institutional knowledge

How to use

  1. 01

    Specify your event type, duration, and participants

  2. 02

    Describe the purpose and what you accomplished

  3. 03

    Include key decisions, insights, and action items

  4. 04

    Add links to any artifacts or resources created

  5. 05

    Paste into your AI tool and review the generated summary

  6. 06

    Share with attendees for review, then distribute to stakeholders

Tips

  • Document while it's fresh - ideally same day or next morning
  • Include photos or screenshots to make it memorable
  • Be specific about action items - vague items don't get done
  • Note what worked and what to improve for next time
  • Share with people who couldn't attend to keep them informed