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Meeting Notes Cleanup

Transform messy meeting notes into clean, scannable notes with clear action points.

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meeting-notesdocumentationorganizationproductivitycommunication

Prompt

Turn this messy doc into clean, scannable meeting notes with action points.

[Paste messy meeting notes]

Provide:

1. Clean Meeting Notes
   - Organized structure
   - Clear sections
   - Scannable format
   - Key information highlighted

2. Meeting Summary
   - Main topics discussed
   - Key decisions made
   - Important context

3. Action Items
   - Clear action items with owners
   - Due dates (if mentioned)
   - Priority level
   - Dependencies

4. Decisions Made
   - What was decided
   - Who made the decision
   - Rationale (if mentioned)

5. Open Questions
   - Questions that came up
   - Items needing follow-up
   - Decisions pending

6. Next Steps
   - What happens next
   - Who is responsible
   - Timeline

7. Attendees
   - Who was present
   - Key contributors
   - Stakeholders involved

Format as clean, professional meeting notes ready to share with team.

How to use

  1. 1Copy your messy meeting notes (from a doc, Google Docs, Notion, etc.)
  2. 2Replace [Paste messy meeting notes] with your actual meeting notes text
  3. 3Add context before the prompt (optional): Mention meeting type and attendees. Example: "This was a design review meeting with 5 attendees. Duration: 30 minutes."
  4. 4If you have attendee names: Paste a list of attendees. Say "Attendees: [list names]"
  5. 5Paste the modified prompt into your preferred AI tool, like ChatGPT or Claude
  6. 6Review the cleaned notes: Check organization, action items, and decisions made
  7. 7Verify action items: Make sure all action items have owners and due dates (if mentioned in original)
  8. 8Export to your tool: Copy the cleaned notes to Notion, Google Docs, or your team wiki
  9. 9Share with attendees: Send the cleaned notes to meeting participants

Pro Tips

  • • Include raw notes: Even if messy, paste all notes so AI can extract complete information
  • • Specify meeting type: Mention "Design review" or "Sprint planning" for appropriate structure
  • • For action items: If you mentioned due dates, verify AI captured them correctly
  • • Request specific format: Ask "Format as Notion-style meeting notes" or "Create a table of action items"
  • • Save as template: Reuse the cleaned structure as a template for future meeting notes

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